The Lytec Audit Trail is a security and compliance feature that tracks all user activity within the Lytec software. It logs changes to patient records, appointments, billing data, and system settings—capturing the who, what, when, and where of each action. This detailed logging supports HIPAA compliance, improves accountability, and helps identify unauthorized or accidental data changes. Administrators can generate audit reports to review user actions and ensure data integrity across the system.
Lytec Audit Trail – Technical Overview
The Lytec Audit Trail is a built-in logging mechanism designed to track and record user activity within the Lytec practice management software. It captures detailed metadata associated with system and data-level changes to ensure accountability, traceability, and compliance with regulatory requirements, such as HIPAA.
Key Features:
- User Identification: Records the username of the individual performing an action.
- Timestamp Logging: Captures the exact date and time of each activity.
- Action Type: Identifies the nature of the activity (e.g., add, modify, delete).
- Affected Data Fields: Logs changes made to specific data fields within patient demographics, claims, payments, appointments, and system settings.
- Module Tracking: Indicates which area of the application (e.g., billing, scheduling) was accessed or modified.
Use Cases:
- Audit compliance during internal or external reviews.
- Investigate unauthorized or accidental modifications.
- Monitor user productivity and access patterns.
- Maintain a defensible record of data integrity.
Enabling the Audit Trail increases the volume of data stored in the database, which in turn raises the overall database and backup size. The extent of this increase depends on the number of activities being tracked and the frequency with which those tracked actions—such as entries, changes, or operations—occur within the system. Items are only tracked once the Audit Trail is enabled, this is not retroactive.
1. To Enable the Audit Trail, go to Admin, then Audit Trail.
2. Place a checkmark in the Enable Audit Trail box.
3. To adjust what items are tracked, use to +/- boxes, to expand or collapse the various categories and sub-categories. You can then check (to track) or uncheck (to not track) items as desired.
Optionally: Use the Select All or Unselect All to check or uncheck all items and make further adjustments afterwards.
4. Click OK when finished making changes.
1. To Run the Audit Trail Report, go to Reports, then Audit Trail, then Audit Trail.
The Audit Trail report Filters/Options window will appear:
2. First you can choose to “Sort by” User or Date.
Optionally: Use the filter fields (Users, Dates, Patients, Billings, and Keywords) to narrow the scope of the report output.
3. Click Preview or Print to begin generating the report.
